Backup Data in Version 5.7 and Later

  1. Open the Volunteer Reporter, have only the main menu open.
  2. Click on File menu | Backup.
    Backup selection on the File menu
  3. Click the file folder icon to the right of the "Put the backup in" field browse icon
    The Backup Data Files screen - click the browse icon
  4. Scroll if necessary to navigate to the drive where the backup will be saved.
    View of the computer folders in the Choose Directory screen
  5. Click the plus sign [+] next to the drive to open it. It becomes a minus sign [-].
    View of the computer folders in the Choose Directory screen
  6. Click on the name of the backup folder to highlight it. [In this instance it is called "backup."]
    Highlight the name of the backup folder
  7. Click OK.
  8. Verify the path.
    Checked that the correct path was chosen.
  9. The file always used to be named simply VRdata.zip, but now in version 5.7 you can have the date added automatically so that it will not overwrite the previous backup. Check the checkbox Checkbox to add the date.
    Check the checkbox to add the date. Then click OK.
  10. Click OK.
  11. Finished. Now you can keep the file as a backup. This is handy to attach to an email to send to support sometimes when we need to look at your data.
    Backup complete. Click OK.
  12. Click OK to close.

VR does not prompt you if it is overwriting a backup file.

Revised 03/Aug/2011

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