Q: How do you end a placement or job of a volunteer without deleting them or the hours they volunteered for that specific job?
A: In the Reporter database you almost never delete records. They cannot be recaptured once deleted.
By giving a termination date you terminate either the placement or the volunteer (or even the job or station), and that retains the records for reporting hours. Hours and Statistics reports still report hours served for volunteers or jobs which served hours during the period, even if they are terminated now. In contrast, all other reports provide only active, i.e., non-terminated, records.
Terminate a Placement
- Open Placements from the main menu.
- Find the Volunteer.
- Highlight that person’s placement that you want to terminate.
- Click Edit.
- Enter an Ended date.
- OK.
- Close.