Touch-Screen Assistant

An optional module that enables your volunteers to sign in and out on a touch-screen monitor.




The Touch-Screen Assistant is an add-on program for the Volunteer Reporter. It enables your volunteers to sign themselves in and out using a touch-screen monitor. It is essentially the same as a time clock. Once a volunteer has signed out, their hours are automatically posted to the Volunteer Reporter without any further data entry. This can save your staff a lot of time entering hours into the Reporter at the end of every month.

If your volunteers have name or ID badges with some kind of bar code electronic identifier, the Touch-Screen Assistant can also accept sign-ins via a swipe of their ID badge through a scanner.

The Touch-Screen Assistant consists of two parts — the Assistant and the Administrator. The Assistant is what your volunteers see on the touch-screen monitor. It enables your volunteers to enter their PIN and sign themselves in and out. The Administrator is built into the Reporter which runs on the same data network. This enables you to watch and manage the activities of your volunteers as they sign themselves in and out.

Feature List

  • The touch-screen interface is very easy for volunteers to use.
  • See who’s currently signed in.
  • Sign out a volunteer who forgets to do so.
  • Approve hours over a set limit before posting.
  • Sign in with a PIN or swipe a name badge.
  • Assign and change PINs at any time.
  • You choose whether to let your volunteers change their own PIN or not.
  • Set your own hello and goodbye messages.
  • Take mini surveys from your volunteers when they sign in.
  • Automatic sign out for volunteers who forget to sign out.


Sign in options

You can use PINs for simplicity or a swipe a name badge for higher security. PINs are easy and simple for your volunteers to use. You can assign any PIN to a volunteer and allow them to set their own PIN, if you choose. Everyone knows how to use a PIN to sign to an ATM so no one has trouble signing in with the Touch-Screen Assistant.

For more security you can have your volunteers swipe a name badge or ID card. The Touch-Screen Assistant will accept input from any kind of scanner such as bar code, magnetic strip, or RFID reader. On the Settings screen, you easily can set this up for any type of bar code or magnetic strip that you use.


The Touch-Screen Assistant must be installed on a computer network, not a single, stand-alone computer. It interacts with the Volunteer Reporter continuously and both must access the same data at the same time.

Touch-Screen Monitor
The Touch-Screen Assistant works with any touch-screen monitor. We don’t have a recommendation of a particular brand or model. You can also choose any size of touch-screen monitor. Since the Touch-Screen Assistant uses large buttons, it will work on even a small, 14 inch touch-screen monitor.

The computer with the touch-screen monitor needs to be used for just this one purpose. It will normally be set up in a public part of the office so that volunteers can easily sign themselves in and out. Since it will only be used for this one application, it can be a older, slower computer. Pretty much any computer with a Pentium or faster processor should work fine and slower computers may work as well, but we haven’t tested them.

The Touch-Screen Assistant will run on Windows 95 or any newer version of Windows.

Volunteer Reporter
The Volunteer Reporter, version 6.2 or greater, must be installed on the same network as the Touch-Screen Assistant.

We have a full comprehensive series of tutorials available for free on our website.
View Our Tutorials Page